Purpose of The Position:

To support day-to-day HR operations and ensure accurate, timely, and compliant execution of People-related administrative processes. This role is critical in maintaining organized records, supporting employee lifecycle activities, and contributing to a smooth and efficient People Operations function.

Responsibilities:

A. HR Administration & Documentation

• Manage and oversee employment contract renewals, extensions, and related documentation

• Act as the PIC for maintaining HR documentation related to employee agreements, contract renewals, probation assessments, and performance reviews

• Maintain and update physical and digital HR documentation including contracts, policies, employee handbooks, and other essential records

• Support disciplinary documentation and administration

• Provide administrative assistance during internal audits or reviews

• Perform other additional administrative tasks to support HR Operations

B. Employee Lifecycle Support

• Assist in onboarding and offboarding processes, including checklist management, calendar coordination, and employee personal file documentation

• Support PIP (Performance Improvement Plan) administration and tracking

• Maintain and track Career Development Plan (CDP) & Learning & Development (L&D) documentation

• Manage scheduling, notifications, and documentation for probation and performance review processes

C. Data Management & HR Systems

• Maintain and update employee records in HR systems and master data, ensuring accuracy and confidentiality

• Manage employee master data updates related to employee movements, promotions, and other organizational changes

• Monitor and administer employee presence, absence, leave, and attendance tracking systems

• Collect, organize, and manage HR-related data for reporting or process improvements

D. Employee Support & Communication

• Respond to employee inquiries regarding HR administrative matters, especially related to agreements, performance reviews, and related documentation

• Act as a point of contact for internal coordination regarding employee data, assessments, and documentation flow

Requirements:

• Minimum Bachelor's degree (S1) in Human Resources, Psychology, Business Administration, or a related field

• 1–2 years of relevant experience in HR Operations or Administration preferred; fresh graduates with strong internship experience are welcome to apply

• Detail-oriented with excellent organizational and time management skills

• High level of integrity and ability to handle confidential and sensitive information with professionalism

• Good understanding of basic HR functions

• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar, etc.); familiarity with HRIS or other administrative tools is a plus

• Able to work with formulas such as VLOOKUP, HLOOKUP, IF, Pivot Tables, and other data functions in Google Sheets / Microsoft Excel

• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments

• Able to work independently and as part of a team in a dynamic, fast-paced environment

• Proficient in written and spoken English for internal communication and documentation